How do you book a block of rooms for a wedding?

Arranging Hotels for your Wedding As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.

Similarly, it is asked, do I have to book a block of rooms for my wedding?

While a room block isn't required, setting aside a block of rooms at a local hotel or two will help ensure that your guests have somewhere to stay — especially if you're getting married on a holiday weekend or during a busier time of the year in a popular destination.

One may also ask, how much does it cost to reserve a block of hotel rooms? A deposit that can be 10-50% of the total For example, if you're looking to block 40 rooms at $100 each, then the total cost of the rooms would be $4000.00. If the required deposit was 30%, then the couple would have to come up with $1200.00.

Also to know, how far in advance should you block hotel rooms for a wedding?

about 3-8 months

How do hotel room blocks work for weddings?

The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates. This deal is already sweeter.

Do you have to pay to block hotel rooms?

Most couples need less than 30 rooms per night and hotels are more than happy to provide a complimentary room block. After that date (usually 30 days before the wedding), the rooms will be “released” from the block and your guests will have to pay the standard price.

How many rooms should you block for a wedding?

You should reserve hotel room blocks with at least two hotels if you're having a destination wedding with a lot of out-of-town guests, you're getting married at a hotel with exceptionally pricey rooms or you have a larger-than-average guest list (more than 140).

Do the bride and groom pay for hotel rooms?

Traditionally, wedding guests pay for their own hotel rooms. In fact, just about 99% of all couples that have blocked hotel rooms through us have had guests pay for their own rooms. While it would be a nice gesture for a couple to offer to pay for everyone's hotel rooms, it is not expected of anyone.

How do you negotiate a hotel block?

Here are five tips on how to negotiate the best rate on a hotel room block.

Start Your Search Early. The earlier you start looking and booking, the more options you'll have.
Plan for the Right Number of Rooms.
Do Your Homework on Rates.
Ask if On-site Events Can Lower Your Rate.
Go Over the Contract with a Fine-toothed Comb.

What is a courtesy room block?

A courtesy room block is a bit different A courtesy room block is a way to block hotel rooms with no deposit. In this kind of room block, the hotel does not “block” any rooms for you. They simply agree to honor a discounted group rate for your wedding guests.

What does a block of rooms mean?

Room Block. A Block Booking refers to a group of rooms reserved for a specific customer -- usually for a set period of time. Room blocks are commonly reserved for conventions and meetings or groups in general. A room block is usually under a firm agreement and is for a set period of time.

How many hotel rooms should you have at a wedding?

How many different hotels should we book room blocks at? If you're hosting a destination wedding, three hotels in different price points should be plenty. If your wedding is local, one hotel should be fine depending on your guest list. If you have a large number of out-of-towers, three hotels may be a better bet.

When should we send out save the dates?

For a destination wedding, it is customary to mail save the dates 8 to 12 months in advance. For a local affair, send save the dates 4 months in advance. Follow your save the dates with your formal invitations about 8 weeks before the wedding.

Can you negotiate hotel prices?

Hotels are more willing to negotiate when business is slow. You can try calling at the last minute or even negotiating in person when you arrive at the hotel, but you may end up not getting a room at all. Regardless of whether you speak with the hotel staff by phone or in person, do it when they're not busy.

How do you negotiate hotel group rates?

Top 15 tips to negotiate hotel rates

Give yourself plenty of time.
Avoid booking for peak times.
Spot the differences.
Listen to your friends.
Do your homework.
Make the call.
Ask for the manager's name, mentioning that their hotel has been highly recommended by a very good friend of yours and that you'd like to share the same experience.

What is an attrition clause?

An attrition clause in the contract is a commitment to pay for a specific number of rooms and should your number decrease, this reduction of numbers may require a payment as a penalty. To complicate things even more, some attrition clauses also use percentages.

When should I send my wedding invitations?

Traditionally, invitations go out six to eight weeks before the wedding—that gives guests plenty of time to clear their schedules and make travel arrangements if they don't live in town. If it's a destination wedding, give guests more time and send them out three months ahead of time.

How do I book a block of hotel rooms?

Contact the hotel to find out how many rooms you must book to get a block discount. According to Hotel Planner, the minimum number of rooms you must reserve to get a block discount rate is usually 10 rooms per night. Also ask about package deals for booking conference rooms along with your room block.

Do you put hotel information on Save the dates?

A: You certainly can. In fact, since by the time the wedding invitation is sent it may be too late to book hotels, most couples choose to include this information in their save-the-date cards. You can also put hotel information on your wedding web page, and just include the link on your save-the-dates.

What hotels let you check in early?

InterContinental Hotels Group, whose brands include Holiday Inn, Hotel Indigo, Kimpton, and the new wellness-oriented EVEN Hotels, offers guests early check-in or late check-out options via the “Stay Preferences” on its website and on the IHG mobile app, again, based on availability.